Submissions have to be delivered by July 15th 2014
- The conference language is English.
- Abstracts should be based on any of the session/topic areas listed in this website
- Together with your abstract, please submit a short academic CV including, at least, the field of study, current level and achieved degree(s), previous locations and subjects of study, and current employer/working group, if applicable. This information will not be published, but will help the session chairs to introduce the speakers.
- Please indicate if you are submitting your abstract as a poster or oral presentation.
- After submission is closed, all abstracts will be reviewed by the conference organizers. Corresponding authors will be notified regarding acceptance of their submissions. Depending on the number of abstracts submitted, authors may be asked to change the format of their contribution to either oral or poster presentation.
- During the evaluation of abstracts, emphasis will be placed on career stage (early stage students and scientists are particularly encouraged to submit abstracts), match and relevance to the session theme, innovative potential of the abstract, structure and clarity.
- Abstracts will be included in the printed conference proceedings. To facilitate editing and layout of the proceedings, please use the provided template for creating your abstract.
- After the deadline, changes to the title and text are not accepted. In exceptional circumstances, changes to authors may be permitted. The decision on this will be with the session chairs.
- deadline for abstracts July 15th 2014
Abstract contents and format
- A template for abstract design can be found HERE.
- File formats for abstract submission must be .rtf, .doc or .docx. Image files have to be JPG or PNG. No other file formats can be accepted!
- Abstract titles should be short and concise and adequately describe the content of the submission.
- Affiliations and addresses should be given for each author. The primary address should be of the institution where the author was working at the time of research. If an author has moved to another institution since the research was completed, the new institute should be shown as present address.
- Please identify the author to whom correspondence should be addressed.
- The abstract text (not including title, authors and addresses) must not contain more than 300 words.
- In the text, the aim of research, methods used, and important results should be presented.
- Please avoid the use of non-standard abbreviations or references in the abstract text.
Poster format guidelines
- Posters should be prepared in DIN A 0 portrait format.
- Materials should be clear and concise, and should be legible from a distance of at least one meter. Use large print and block letters when possible. For legibility, a minimum font size of 28 points and a maximum of 600 words are recommended. For the title, a font size of at least 60 points is advisable.
- To structure the content, it is recommended to use clear sections, i.e., Purpose, Methods, Results, and Conclusion.
- The poster must include the same title and author information as submitted in the abstract.
- On the top right corner of the poster, the session number and poster number (to be sent in the confirmation e-mail) must be included as a 9x9 cm text box using Tahoma font, font size 200.
- It is advisable to include an e-mail address on the poster to assist viewers to contact the authors later. Also, it is recommended to provide printouts of the poster as handouts.
Oral presentation guidelines
- Per oral presentation, time slots of 15 minutes are assigned. This should include 12 minutes for presentation and 3 minutes for questions.
- A clear structuring of the presentation into Background/Introduction, Materials and Methods, Results, and Discussion/Conclusion is strongly recommended.
- Use colors and font sizes that will be legible when presented in a large room. Arial and Helvetica are recommended for clarity and compatibility. A font size of AT LEAST 24 points for body text and 36 – 40 points for headings should be used. Light colored text on a dark background is advised. Avoid using red or green. The maximum number of lines in text slides should not be more than 6 or 7.
- Make sure that legends and labels are given for all graphs, figures and tables, and that they are simple and legible.
Awards for best presentations and posters
- There will be awards for the best posters and the best presentations from each session. Voting will take place during the conference, and awards will be handed out during the closing ceremony of the conference. Further details on voting procedures will be announced in due time.
Deadline for presentations and posters
- Submissions have to be delivered by ...will come soon...